Dental supply inventory, handled from your iPhone.

Scan deliveries in, see what’s on every shelf in every office, and reorder without the math – built for dental assistants and office managers.

Coming soon toiPhone

See how it works

Every plan starts with a 14-day free trial.

Features

Less counting. Fewer surprises. No spreadsheets.

DentalTrackr keeps track of what you have, where it is, when it expires and what to order next – for one office or many.

Quick Receive

Check in a whole delivery by scanning it.

Open the box, point the camera, and scan. Counts go up as you go, so receiving takes minutes instead of a clipboard and a keyboard.

Scan barcodes on boxes, pouches and cases – each scan is counted right away.
A case counts as the boxes inside. Scan the outer package and DentalTrackr adds the right number of units.
Lot and expiration date come from the barcode when the label carries them (GS1 and HIBC codes).
No usable barcode? Take a photo of the label and DentalTrackr identifies the product for you.
Interrupted? Unfinished deliveries are saved so you can pick up where you left off.

Quick Receive scanning a delivery: the camera view above a list of received items – cotton swabs identified from a photo, HVE evacuator tips counted as 10 per case, and lidocaine – with a Receive 5 Items button.

New products

New items fill themselves in.

Scan something you’ve never stocked before and DentalTrackr looks the barcode up in the U.S. FDA’s public device and drug databases and fills in the product name, manufacturer and unit for you. A photo of the label works too, and can become the item’s picture so everyone recognizes it on the shelf.

One practice-wide catalog, shared by all your offices.
Categories, suppliers, prices and product photos in one place.

New Item form filled in from the FDA database after a barcode scan, with a product photo, the name Mouth Mirrors and the unit pack.

Multiple offices

Every office has its own shelves.

Each office keeps its own stock, reorder points and history, while the product catalog is shared across the practice. Switch offices with one tap.

Transfer stock between offices when one runs short and another has extra.
Per-office access: staff see and work in the offices they’re assigned to.
Owners and admins see every office.

Inventory of the Main Street office: products with photos, quantities on hand, storage locations, expiration dates and a low-stock badge.

Expiration tracking

Know what you have – and when it expires.

Every item shows what’s on hand, its reorder point and par level, and the next expiration date. Stock is tracked by lot, and the Expiring tab lists what has already expired and what expires soon, so nothing past its date ends up on a tray.

See every lot of an item, its quantity and expiration date.
When you use stock, the lot that expires first is used first.
Full history of what was received, used, adjusted and transferred.

Item detail for medium nitrile exam gloves: 27 boxes on hand, reorder point, par level, price, stock value and next expiry, with Receive, Use, Discard and Transfer buttons.

Storage locations

Find it in the right drawer.

Name the places supplies live – “Sterilization”, “Op 2 – Drawer B”, “Lab cabinet” – and assign each item a home. New team members find things faster, and counting goes drawer by drawer.

Browse and count stock by location.
Copy your location list from another office to get started quickly.

Storage locations at the Main Street office – Lab, Operatory 1, Operatory 2, Refrigerator, Sterilization and Supply Closet – with the number of items in each.

Reorder

Reorder without the math.

Items at or below their reorder point land on the reorder list, grouped by supplier, with a suggested quantity ready to go.

What’s left now and how much was used since the last order, right next to each item.
Live totals update as you change quantities.
Send the order list to your supplier by e-mail, or share it however you order.

Reorder list grouped by supplier: low-stock items with what’s left, use since the last order, suggested order quantities and line costs, Share Order List and Email Order buttons, and an order total of $1,018.78 for 7 items from 4 suppliers.

Reports

See where the supply budget goes.

Spending is calculated from what you actually received, at the price you paid at the time. Usage shows how fast supplies go and how long the stock on hand will last.

Spending by month, supplier, category and item.
Usage per item: how fast it goes, how long the stock on hand lasts, and how often you order it.
One office or the whole practice.

Spending report for all offices over the last 12 months: $53,350.35 spent, with a bar chart by month.

Usage report sorted by most used: each item with weekly use, stock left, how long it lasts and how often it is ordered.

Team roles

The whole team, with the right access.

Invite people by e-mail or share an invite code. Everyone signs in with Apple, Google or a one-time e-mail code.

Owner

Runs the practice

Everything an admin can do, plus the subscription, managing other owners and deleting the practice.

Admin

Manages offices and people

Works in every office, adds offices, invites and assigns the team, and maintains the catalog.

Staff

Does the inventory work

Receives, uses, counts and reorders stock in their assigned offices, and adds products to the catalog.

Plans

Pick the plan that fits your practice.

Plans differ only in the number of offices. Every feature and every team member is included.

Single Office

1 office

For a practice with one location.

All features
14-day free trial

Group

Up to 5 offices

For practices with several locations that share a catalog.

All features, including transfers between offices
14-day free trial

Enterprise

Unlimited offices

For larger groups and dental service organizations.

All features, including transfers between offices
14-day free trial

Subscriptions are purchased in the app through Apple and renew automatically until cancelled. You can cancel any time in your iPhone’s Settings. Pricing will be shown in the App Store when DentalTrackr launches.

Coming soon to iPhone.

DentalTrackr is getting ready for the App Store. Have a question in the meantime? Write to support@dentaltrackr.com.